Policy framework

Planit Test Management Solutions has a number of policies, procedures and guidelines presently in force that seek to address modern slavery risks within our operations and supply chains. These materials are reviewed on an annual basis and updated accordingly to ensure they are reflective of and consistent with the evolving local and global context in which we operate. We have summarised this policy framework in further detail below.

Our employees and contractors are encouraged to raise suspected incidents of slavery, human trafficking or any unethical behaviour or conduct within our own operations or our supply chains using the procedures outlined in our whistleblowing policy. Planit Test Management Solutions values its culture of developing and fostering high standards of ethical and moral business conduct, and through our whistleblowing policy protected disclosures can be made by our employees, which are promptly reviewed and where applicable, investigated.

If employees are aware of any violation of the law or company rules, including any modern slavery practices, we also encourage employees to contact Planit Test Management Solutions' global parent company's (NRI Group) Global Whistleblowing hotline immediately. The helpline is managed by an independent firm and all reports made are anonymously and treated in the strictest of confidence. Planit Test Management Solutions is committed to ensuring that our employees can raise concerns without fear of retaliation or negative consequences.

Planit Test Management Solutions also has Fraud and Corruption Guidelines in place which outlines the principles we use to manage our risk of exposure to fraud and corruption and the shared responsibility of our management personnel and employees in preventing and addressing fraud. Our objective is to create a culture where fraud risk, control and identification is a responsibility of each employee.

The guidelines reinforce Planit Test Management Solutions' zero tolerance approach to fraud and corrupt practices. Our guidelines are also consistent with AS8001:2008, Fraud and Corruption Control Standards (Australia and New Zealand) and UK legislation in relation to fraud and corruption.

Where an employee has knowledge of an occurrence of irregular conduct or has reason to suspect that fraud has occurred, the Fraud and Corruption Guidelines set out the process and responsibilities of all employees to notify appropriate management personnel so that an investigation can be undertaken where deemed appropriate and necessary. Similarly, the Guidelines contemplate, where appropriate and necessary, the potential involvement of appropriate law enforcement officials.

Planit Test Management Solutions' Code of Conduct sets the standards for the behaviour and conduct of our employees and contractors on a global scale across all our international offices.

The Code of Conduct is aligned with our three key values as a business, as outlined above, which together set out the standards all workers must comply with, including in interactions or dealings with our clients, suppliers, contractors and the public.

We have a robust recruitment and selection policy to ensure all recruitment decisions are in line with our values, are based on merit, and are consistently and fairly applied.

The following steps are also undertaken by Planit Test Management Solutions to identify, address, and mitigate the risk of modern slavery and human trafficking within our own operations:

• all employees have a contract of employment that sets out the rights and obligations arising from their employment, including compliance with policies and procedures and the notice period needed for them to terminate their employment contract and leave Planit Test Management Solutions’ employment. Employees are free to serve notice at any time;
• Planit Test Management Solutions carries out verification of an employee's identity and ongoing right to work in each country of operation and does not seek to withhold any of an employee's identity documents, such as their passport, for example;
• all employees are paid at least the relevant national minimum wage and Planit Test Management Solutions adheres to all legislation in respect of working time and statutory time off, providing for minimum amounts of holiday, time off due to personal emergencies, sickness and parental leave, and minimum rest breaks. This is provided consistent with legislative minimums in each operating country, or above the legislated requirements in each operating country; and
• all employees are required to undergo a comprehensive background check before commencing employment with Planit Test Management Solutions and every two years after their commencement.

Planit Test Management Solutions expects its suppliers to maintain the highest standards of ethical business behaviour and conduct, and to become familiar with and comply with all laws that are relevant to the supplier relationship, including the laws that govern Planit Test Management Solutions and the wider NRI Group.

The following steps are also undertaken to identify, address, and mitigate the risk of modern slavery or human trafficking within our supply chains:

• embedding ethical sourcing and modern slavery policies into existing processes;
• creating communication channels with existing and future suppliers to enable assessment of modern slavery risks;
• reviewing policies, procedures and contract conditions to ensure that our objectives on modern slavery risk management can be implemented; and
• communicating our values and policies on modern slavery and ethical business to our suppliers, customers and business partners to ensure that we align on our objectives in respect of addressing modern slavery risks within our operations and supply chains.

Planit Test Management Solutions will continuously review and consider what other steps and actions can be taken to assess and address the risks of modern slavery within our businesses and how we can work together with employees, suppliers and our clients to create greater awareness of modern slavery risks within our industry and area.

5. Assessment

Assessing the effectiveness of our actions

Planit Test Management Solutions has introduced the following measures to monitor the effectiveness of the actions that it has taken to mitigate the modern slavery risks in its operations and supply chains:

1. regular internal reviews on an annual basis of our risk assessment and talent acquisition processes to ensure they remain appropriate, reasonable and up to date. This assists our business to ensure that we regularly consider and analyse our agreements and relationships with both employees and contractors, but also our suppliers;
2. regular engagement and feedback between key areas (including procurement, people & culture and legal) on an annual basis in relation to the actions and measures we are undertaking to ensure a holistic approach is taken across various areas of business in assessing the effectiveness of our actions as it relates to modern slavery;
3. internal audits of our processes through Planit Test Management Solutions' Finance department (e.g. pre-qualification checks for suppliers, as generally our suppliers are not formally engaged until a review is undertaken by our Finance department); and
4. partnering with our suppliers and industry groups to address modern slavery risks and to ensure that we are taking collaborative steps to assess the effectiveness of these measures.

Planit Test Management Solutions is also externally audited by Ernst & Young (EY) on an annual basis in relation to our business, operations, policy effectiveness and processes. This external auditing by EY provides an assessment by an independent third party of our practices, including an assessment as to the effectiveness of the actions we are taking to mitigate modern slavery risks within our operations and supply chains.

At a global level, Planit Test Management Solutions' global parent company, Nomura Research Institute, has an internal team based in Tokyo which also undertakes an assessment of various vendors through internal and external blacklists and approves relevant engagements of vendors. Our internal legal counsel communicates on every new client and engagement before commencing interaction. This is now a standard operating procedure across the group. This acts as an additional measure to ensure the effectiveness of ongoing actions being taken by NRI Group, which includes Planit Test Management Solutions, to assess and address risks of modern slavery within its operations and supply chains.

Planit Test Management Solutions is committed to continuing to develop and identify further mechanisms and actions that we can take not only as a business, but within our industry, to ensure we establish appropriate systems to assess the effectiveness of our actions in addressing the risks of modern slavery within our operations and supply chains.

6. Consultation

In preparing this Statement, Planit Test Management Solutions consulted with a cross-functional working group of employees across Planit Test Management Solutions entities with responsibility for the oversight of procurement, legal and risk processes across our businesses. Planit Test Management Solutions' management team members with specific operational responsibility for the reporting entities covered by this Statement (and the entities controlled by them) were also asked to provide feedback on the Statement prior to it being presented to the board of directors of NRIAU for final review and approval.

7. Approval

This statement has been approved by the board of directors of Planit Test Management Solutions on 27 October 2023

Mike Weale

Chief Executive Officer

Planit Test Management Solutions

Date: 27 October 2023