Planit > Metals Business > Jobshop > Functionality > Purchase Orders

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Solids Manufacturing Sheet Metal

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• Introduction

Jobshop Purchase Order Processing provides a comprehensive set of tools to ensure total control of purchasing functions within a manufacturing environment. The system accommodates multiple currencies and covers everything from consumables and sub-contract work to user-definable goods inwards and inspection procedures. It also enables purchase order review (chase) dates to be defined by individual items, so that timely availability of all bought-in materials, components and sub-assemblies can be assured.

Jobshop maintains a comprehensive database of suppliers, with capabilities and approvals, plus a cross-reference of parts to suppliers, including their part numbers

Automatic analysis of vendor quality, delivery and price performance is available through Jobshop, with set period and ‘on-demand’ graphical or user-defined reporting of key performance indicators.

Administration of orders is simplified through their classification into standard categories, such as components/materials, sub-contract or consumables. Integration links and interfaces to best-of-breed accounting systems minimise administrative input and improve operational efficiency.

Jobshop’s powerful progress reporting enables review dates to be specified - and comprehensive progress review records to be maintained - for every order line. The recording of revised review dates and confirmed actions enables complete control to be maintained over all purchasing activity.

Purchase orders can be raised automatically by validating and confirming suggested orders from MRP – eliminating administrative overhead and the risk of keying errors. Orders can also be faxed or emailed directly to suppliers; further streamlining purchasing operations.

Comprehensive goods inwards routines and documentation, along with inspection procedures associated with each bought-out item, ensure complete traceability of all parts.

Automatic invoice matching routines link with leading accounts packages to eliminate double booking, provide automatic authorisation of invoices, and allow simple updating of price book information.

Extensive goods returns procedures automatically create relevant documentation and provide full returns and reject reporting.

Jobshop easily accommodates blanket orders, as well as free-issue parts or materials for sub-contract work - generating full documentation and maintaining complete traceability throughout.

Every purchase order can be linked to its associated contract or sales order and expenditure can be closely controlled by setting purchase authorisation limits for individual buyers. Jobshop provides precise cost monitoring and control though its extensive range of standard reports, which includes:

• forward valuation of orders (commitment)
• outstanding order by supplier/part
• overdue items report.

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